CBC Executive Board
 Meeting Minutes

The meeting was held at Eidson Restaurant at 6:00 p.m.  In attendance were Jim Lemons, Daisy Blanton, Tom Ingledew, Jim Johnson, George Perry, David Blackwell, Cheryl Shouse, Hugh Worthy and Wendy Richardson.

Jim Lemons, CBC President, called the meeting to order. The board approved the Feb. 2005 minutes.

3 Treasurer's Report

George Perry, CBC Treasurer, reported that the CBC’s current bank balance is $23,400.00.

The CBC spent $490.00 for the Christmas party and prizes and $255.55 for food and other misc. items.

4 Finance Committee Report

Chris Dohmen, VP, was not present for the finance committee report. David Blackwell stated that Chris is still working on the CBC’s tax liability issues. The application for 501.c (3) status was submitted in Feb. and final approval will occur in 120 days.

5 Waiver Statement Report

The new waiver statement was not voted upon. It will be voted on at the next general club meeting. This new waiver is worded to protect CBC ride leaders and the CBC riding events from liability. It was suggested that the new waiver be presented in a future issue of the TailWind for the membership to peruse. The goal is to protect the Corporation. The revised release waiver confirms that the rider understands the risks and the physical demands of cycling. It is unsure what our insurance policy covers in total. David Blackwell volunteered to peruse our insurance policy and report back to the Board.

6 Education Coordinator Report

Cheryl Shouse, Education Coordinator, was present. The LAB ROAD ONE class will be held in April & May 2005. Some of the Board members will be volunteering to assist. Classes will be posted on the CBC website and Chattanooga State U for details. Tom Ingledew, Membership Director, was present. Five new club members were contacted via email with the “welcome letter.” Several people who have recently moved into the area contacted Tom via landline. All were beginner riders seeking new rider programs through the CBC. Daisy suggested that a notice be posted in the TailWind and website regarding this. Also suggested was contacting the Chattanooga Times Free Press and posting beginner rides on their calendar of events. Cheryl volunteered to set up a new rider program.

7 Membership Director Report

Tom Ingledew, Membership Director, was present. Five new club members were contacted via email with the “welcome letter.” Several people who have recently moved into the area contacted Tom via landline. All were beginner riders seeking new rider programs through the CBC. Daisy suggested that a notice be posted in the TailWind and website regarding this. Also suggested was contacting the Chattanooga Times Free Press and posting beginner rides on their calendar of events. Cheryl volunteered to set up a new rider program.

8 Events Coordinator Report 

David Ward, Events Coordinator, was not present. Jim Lemons received an email from David. David suggested that the 3S/3M corporate sponsor’s donations be given solely to Bethel Bible Village after the event. Some suggested that monies also be directed to other bicycle advocacy groups. The vote of the Board on this issue was suspended at this time. The Board agreed to a future strategy meeting of all Board members. The Board also recognized the need to protect the relationship with our corporate sponsors as it relates to BBV.

9 Ride Coordinator Report

Jim Johnson, Ride Coordinator, was present. Jim expressed concerns that almost all administrative duties are centered with Daisy. “This often creates an unfair situation for Daisy. Equally important, it’s bad business. If anything happened to Daisy, we really have little idea of where she keeps files, maintains the database and organized club information”. It was suggested that someone partner with Daisy to learn and understand her procedures and the database. The Board agreed and approved for monies to be spent, as authorized by the bylaws, for an external backup hard drive to protect the information in the database. The Board will seek out someone to partner with Daisy.

10 LAB National Conference Bike Summit

Phil Pugliese, Bicycle Task Force, was not present. Phil will be traveling to Washington, D.C. to attend the LAB National Conference Bike Summit at his own expense. It was suggested that the CBC financially cover his registration fee, lodging, etc. The Board voted to financially cover $350.00 of the $450.00 registration fee only.

11 Bike Rodeo

Daisy Blanton and Cheryl Shouse were present to discuss Bike Rodeo support. The Bike Rodeo will be held on May 21^st. 2005. It was suggested that local bike shops donate bikes. Hugh Worthy stated that local bike shops be the sole donators of the bikes (no box bikes). A financial agreement would be made between the local bike shops and the CBC would purchase the bikes at the local bikes shops cost. The estimated cost for a small bike is approximately $125.00 and $150.00 for a large bike. If this is not feasible then a gift certificates would be an option. The gift certificate would be redeemed at the local bike shops. Helmets are donated through the Hamilton County Health Dept. David Blackwell, Daisy, Hugh and Cheryl will meet Mon., 3/14, to discuss details of what the CBC might be able and willing to donate to the Rodeo.

It was suggested that a committee be formed to discuss the issues from agenda numbers 8 & 11.

Minutes taken by Tom Ingledew, Membership Director